Monday, March 30, 2009

Haitian Consulate

I just want to say a word about the paperwork...

Quick guide for the dossier process:
all documents notarized, then..
all notarized documents need State Certified by Sec. of State to authenticate the notaries, then..
some docs go to translation for Haiti to be able to read them (they read French), then...
some docs go to Haitian Consulate in Chicago so they can authenticate the State Certifications, then....
All docs (dossier) go to Haiti.

We completed all notarizations on Sat. the 21st for the Dossier. The normal process is to then have all papers State Certified by the Secretary of State, send them to our agency in AZ. They then find a translator, have them translated, the translator sends them back to the agency in AZ. The agency then sends the docs to the Haitian Consulate in Chicago to get authenticated, then they are returned to AZ. The agency then sends this completed Dossier to Haiti.

We get a referral on the 22nd (the next day), with the dossier in our kitchen, not Haiti. The gal who I'm talking with and runs the orphanage but lives in CA, is at the orphanage now visiting and just had a little girl show up needing a family. She has talked her friend, who also runs the orphanage, into "holding" this little girl for us until our Dossier gets there. (She knew we were close to having it complete!)

So, fast forward....cut out all mailings completely. So, that night, the Dossier and homestudy are scanned/emailed to a translator in CA who will then email back the translations by April 1st. The Haitian Consulate in Chicago tells me on my first phone call that it will take a week for my documents to get authenticated. So I figure, 2 days to get there, a week to authenticate and 2 days back to me. We don't have that kind of time!! I call again today and offer to fly over to Chicago, hand deliver...can they get it done any quicker, like in 2 days? Her answer, same day! She even said if I overnighted the documents, they would work on them the same day and send them back overnight to us. That's a 3day turnaround! AND I don't even have to wait on the translations...she said I can email those when I get them. God is Good.

The only wait now, though, is that the Psychologist had to re-do our letter. He had made one letter for both of us, instead of a letter for each of us. He has the letters done, but hasn't contacted me yet as to when I can pick them up. Once I pick them up, I need to run over to the Secretary of State (trip #4), then add that doc. to my other docs to go the Consulate, then overnight them.

Now it's just a matter of how to get this Dossier safely to Haiti.......Anyone going to Haiti? :)


This may be a bit premature and I still wonder if I should post, but I am going ahead so I can ask for continued prayer.

We got a 'referral' last week which means, they have found a child for us. It is a baby girl, her name is Charlene and she will be 4 mo. old on April 4th.

She appears very healthy and seems to be doing well in the orphanage, but it is an orphanage. It is a well run, well staffed orphanage (from what I'm told) but still.....

I ask for continued prayer for her, that she remain to be healthy.

I ask for prayer for the staff at the orphanage who take care of her to give her as much love and attention as they possibly can. That they are able to meet her needs in a timely manner.

And we needs lots of prayer for the paperwork, for the gov'ts to move this along quickly, or at least as quickly as they can. I suspect this will take upwards of 18 months, which is so heartbreaking for us. But, it's all in how fast the gov't moves the paperwork along.

And since I'm asking :), I'd like to ask for prayer for us...for patience and understanding. Now that there's a face for this mound of paperwork, it's hard to be here and she be there.

Anyway, thank you for sharing in our good news. And I am constantly reminded that anything can change with an international adoption, so we are praying that this all goes well and the gov't cooperates.


Monday, March 23, 2009


The DOSSIER is a bunch of papers that Haiti needs such as passport photos, copies of our passports, Drivers Licences, social security cards, birth certificates, and marriage certificate. Letters from the bank, the employer, the police, the doctor and a psychologist as well as several reference letters. And of course there all kinds of legal documents and documents for the child. So, with that in mind....the dossier is finally complete.

What took the longest was waiting for Nathan's social security card...that was about a month, but we got it on Wed. and had the last of the dossier documents notarized on Saturday. Our homestudy and a 18 pages of the dossier are now in translation. They will be translated into French because that's the language in Haiti. The language is actually Haitian Creole, but it's a form of French.

I will go today to the Secretary of State's office here in Springfield and have all of the notary signatures notarized by them.

After translation, which should be complete April 1st, those translated documents will go the Haiti Consulate in Chicago to have their seal of approval, then all documents go to Haiti. Yeah!

That is all I can write for now, I'll write more later. I"m glad this phase of paperwork is complete.

I just continue to pray for the paperwork and that everything goes smoothly. I pray for all documents to be complete with nothing missing or wrong. Such problems could cause unnecessary delays.